Templates For school
School fundraiser template.
A school fair takes about six weeks of evenings, shared between a few parents, a teacher or two and the school office. This board starts you with the to-dos most fundraisers need, in the order they come up and dated to count down to a fair about six weeks away, so move the dates to match yours. The volunteer sign-up sheet, the budget and the fair day run sheet are ready to fill in, and the chat keeps the questions out of email.
Free on Workel's free plan. For pTAs, parent groups and school staff planning a fundraiser or a school event.
The board. 4 columns, 17 tasks to start with.
Due dates count from the day you add the template, so the first week's work is already on your calendar.
Pick the date and book the gym
In 3 daysHigh priority
Set the goal and the budget
In 7 daysHigh priority
Open the volunteer sign-up
In 2 weeksMedium priority
Ask local shops for auction prizes
In 2 weeksMedium priority
Design the flyer and poster
In 3 weeksMedium priority
Book the bounce house and pay the deposit
In 4 weeksHigh priority
Print flyers for the book bags
In 4 weeksMedium priority
Post the fair on the school's social pages
In 4 weeksMedium priority
Approve the fair floor plan
In 4 weeksHigh priority
Send home permission slips for student helpers
In 4 weeksMedium priority
Fill every volunteer slot
In 4 weeksHigh priority
Collect silent auction donations
In 5 weeksMedium priority
Make the bake sale price cards
In 5 weeksLow priority
Set up the cash box and card reader
In 5 weeksMedium priority
Walk through the set-up with every lead
In 5 weeksMedium priority
Fair day
In 6 weeksHigh priority
Send thank-you notes and share the totals
In 6 weeksMedium priority
- Nothing here yet
- Nothing here yet
- Nothing here yet
What else is inside. Docs and a chat, next to the board.
Doc
Volunteer sign-up sheet
Two-hour shifts, two people each. Put your name in an open slot, or ask in the chat and someone will add you.
| Shift | 10 to 12 | 12 to 2 |
|---|---|---|
| Bake sale | ||
| Ticket desk | ||
| Silent auction | ||
| Games corner |
Before you come
- Sign in at the ticket desk
- Wear your parent group lanyard or badge
- Cash goes to the cash box, never your pocket
Doc
Budget
What you'll spend, what each part of the day should raise, and what's paid. Keep it current as the receipts come in.
| Item | Cost | Status |
|---|---|---|
| Bounce house rental | Not paid | |
| Flyers and posters | Not paid | |
| Bake sale supplies | Not paid | |
| Raffle tickets and prizes | Not paid | |
| Decorations and signs | Not paid | |
| Float for the cash box | Comes back |
What we expect to raise
| Part of the day | Goal | Raised |
|---|---|---|
| Entry and games | ||
| Bake sale | ||
| Silent auction | ||
| Raffle |
Plan to raise a little more than the goal, so one quiet stall doesn't put it out of reach.
Doc
Fair day run sheet
Fair day
Times for a fair from 10 to 2. Change them to yours, and share this doc with every volunteer the night before.
- 8:30 Leads arrive, tables out
- 9:30 Volunteers sign in, cash boxes out
- 10:00 Doors open
- 1:30 Last call for the silent auction
- 2:00 Winners announced, doors close
- 2:30 Clean-up, count the cash with two people
After the fair
- Bank the takings the next school day
- Share the total and a thank-you with every family
- Write down what to change next year
Project chat
School fundraiser
Questions about the spring fair, kept out of email threads. Everyone you add to the project is in it.